Although the modern business world requires organizations and companies to store their files and documents electronically, there comes a time when they need to archive particular confidential papers and documents. For many firms, keeping paper-based records is not only preferable, but it is a legal requirement in most cases.
For example, hard-copy documents like payee details, patient records, and accident reports have to be filed for an extended period. If this is the case, then there is a likelihood that, eventually, they may be running out of room and space to safe keep these documents. File archiving and keeping records on-site does not only pose space challenges, but it is also a major concern if the company is not equipped with the right security and preservation measures. Hence, the protection and safety of the said documents may be compromised. This is where off-site document storage facilities come into play.
Fortunately, there are a couple of reputable facilities for pallet storage in London, Ontario to consider for this service. Before dwelling much on the benefits of this service, let’s highlight a few facts about pallet storage. Pallet storage – This is the easiest and most straightforward option to safely store files. The packaging units are often bar coded for easy identification of documents and then stockpiled on a pallet, which is stored on racking. Before putting the archives into the respective pallets, they must be arranged nicely in boxes. To protect documents from humidity and dust, as well as to guarantee their confidentiality, pallets are covered with a non-transparent white plastic cover.
Benefits of file archiving at facilities for pallet storage kitchener
Pallet storage provides a secure service that includes a variety of advantages, which explains why companies in Ontario should consider storing their files off-site. It includes the following:
- Frees up office space – Installing cabinets in office to accommodate archived files can soon take up the entire office. This is because as you continue with the business, more and more documents will be filed, limiting the available cabinet space. Fortunately, large chunks of office space will be recovered if an off-site storage facility and file archiving in London Ontario is used. The freed space can be used for other activities, helping the company achieve its full potential.
- Records are safe with no chance of unauthorized use – Keeping your own files makes your organization very vulnerable by risking essential records being stolen, getting lost, or even damaged. Pallet storage facilities in Ontario are dedicated to safe file storage since they follow stringent security procedures. Through these tight security measures, only authorized people can access the records.
- Archived documents are easily retrieved – Locating a particular file may arguably be difficult if it is stored within your premises. Rummaging through a heap of files and several filing cabinets searching for a single file is not only frustrating but also time-consuming. Custom retrieval and indexing methods are used when archiving files for pallet storage. Through efficient tracking of the particular document, retrieving can be done in a matter of minutes!
- Other benefits – The list of benefits of archiving documents and storing off-site do not end on those explained above. In general, other benefits include the fact that files are safe from weather/fire damages, increased employee efficiency and workflow, and other things.